The countdown to July 15 is in its final phase, marking the submission deadline for the 3rd World Congress on Traditional, Complementary and Integrative Medicine (3rd WCTCIM). For researchers and professionals, this is a period of intense dedication, where every detail in the abstract’s formatting and content can determine its acceptance. In moments like these, careless errors caused by haste are common and can compromise months of work.

As the clock ticks, organization and precision become indispensable tools. This guide is designed as a practical resource for the home stretch, offering objective tips and a review checklist to ensure your abstract meets all required criteria.

The goal is to transform deadline anxiety into a focused and efficient review process, ensuring your knowledge reaches the Scientific Committee’s evaluation in the clearest and most professional way possible.

Practical Tips for the Final Stretch

Before starting the final review, remember two crucial points that can optimize your time and prevent common mistakes.

First, you do not need to pay the registration fee to submit. Submitting an abstract only requires the main author to register on the online platform, allowing you to focus entirely on the quality of your work at this stage. The presenter’s registration fee will only be required after acceptance, with a deadline of August 18, 2025.

Second, review the rules for your chosen submission type on the official Submission page. A Research abstract has a different structure from an Experience Report, with specific word limits and sections. Ensuring your text perfectly aligns with the expected format is one of the most important criteria in the initial evaluation.

Review Checklist: 10 Points to Check Before Submitting

Use this list for a final check. Mark each item only when you are certain your abstract is in compliance.

  • [ ] 1. Official Language: Is the abstract written entirely in English? The title, body, and keywords must be in the official congress language.
  • [ ] 2. Word Count: Does the text respect the limit for the submission type? (Maximum 500 words for Research/Case Report; 1000 for Experience Report).
  • [ ] 3. Correct Structure: Are the mandatory sections for your submission type (e.g., Introduction, Methods, Results, Conclusion) present and well-defined?
  • [ ] 4. Clear and Concise Title: Does the title directly reflect the work’s content and not exceed the platform’s character limit?
  • [ ] 5. Complete Authorship: Is the main author’s name correct, and are all co-authors listed in the correct order with their affiliations?
  • [ ] 6. Appropriate Keywords: Have you included 3 to 5 keywords that accurately describe the central themes of your work?
  • [ ] 7. Ethical Approval (if applicable): If your study involves humans or animals, did you indicate approval from the Research Ethics Committee in the appropriate field?
  • [ ] 8. No Identifying Information: Is the body of the abstract anonymous, without mentioning author names or institutions that could compromise the blind review?
  • [ ] 9. Spelling and Grammar Check: Has the text been proofread for typing, grammar, and agreement errors in English?
  • [ ] 10. Correct Modality and Thematic Axis: When filling out the form, did you select the submission category and thematic axis that best represent your work?

Navigating the Submission Platform

Submission is done exclusively through the online portal indicated on the 3rd WCTCIM website. To avoid last-minute issues, follow these steps:

  1. Access the Submission Area: On the official website, go to the “Submission” page and click the link that directs to the submission platform.
  2. Create Your Account: If you haven’t already, create your author account. Use an email you check frequently to receive notifications.
  3. Fill in the Fields Carefully: Instead of just copying and pasting the entire text into a single field, fill out each requested section (title, authors, abstract, keywords) in their respective fields. This prevents formatting errors.
  4. Do a Final Read-Through: After filling everything out, use the “preview” function (if available) or carefully read each field on the screen before clicking the final submission button.

A few minutes dedicated to this final review can be the difference between an accepted submission and one rejected for technical details. The deadline does not allow for a second chance.

With your work properly reviewed, you are ready to take the final step. Your research or experience is valuable and can contribute significantly to the advancement of Traditional, Complementary, and Integrative Medicine on a global stage.

The time is now.

  • Final submission deadline: July 15, 2025.

Submit your work: Access the official platform at https://wctcim.cabsin.org.br/new/submission/